[AG-TECH] RE: April 13th Meeting
Tom Coffin
tcoffin at ncsa.uiuc.edu
Tue Apr 10 08:52:32 CDT 2001
I can try to make it to the test cruise
I am a bit confused though - Isn't the rap session thursday?
or is the 13th another meeting?
btw - need info on attendees for either or both meetings.
guess i can ask at the cruise
___________________________________________________________
At 08:44 AM 4/10/2001 -0400, Jennifer Teig von Hoffman wrote:
>Fred, thanks for reserving the room.
>
>Since (I think) Roscoe's the chair of this meeting, and (I think) he'll be
>at BU, it's been pointed out to me this morning that I should take care of
>the technical preparations for this meeting. My apologies for not
>stepping in sooner. So. . . I will prepare and distribute an agenda for
>the test cruise, and need to hammer away at a couple points again (and
>Roscoe or anybody from IAAEC, I need your help here):
>
>* We need to know which AG sites are participating, and we need all these
>sites to participate in the test cruise tomorrow. The sites which I've
>heard may be participating are:
>
> * University of Washington
> Technical contact: fred at cs.washington.edu
> * University of Illinois at Urbana-Champaign (CS dept node)
> Technical contact: p-lenear at cs.uiuc.edu
> * Boston University
> Technical contact: jtvh at bu.edu
> * Argonne
> Technical contact: ???
> * possibly DC (I assume that's ACCESS)
> Technical contact: tcoffin at ncsa.uiuc.edu)
>
>Roscoe: is this the full list of participating sites?
>Argonne and Tom Coffin: are you available for tomorrow's test cruise,
>12:30 - 2:30 PDT (3:30 - 5:30 EDT)?
>
>* I know somebody (I believe it was Raquell?) is putting together a web
>page with links to all the powerpoint files. When that's ready, please
>send me the URL. I'll test the files to make sure they aren't using any
>PPT features which are not supported in dppt.
>
>I haven't heard any response regarding how fault-tolerant this meeting
>is, so I'll assume we need telephone back-up. I'll arrange a telephone
>conference call for this purpose. All participating sites must have their
>Gentners appropriately configured for switching among the net, telco, and
>bridge pre-sets before the test cruise; we'll rehearse this switching
>during the cruise.
>
>- Jennifer
>
>On Mon, 9 Apr 2001 fred at cs.washington.edu wrote:
>
>> This is to confirm that a test will take place on 4/11 in preparation
>> for the 4/13 meeting.
>>
>> I gather that there's somebody on the list named Mary who does the
>> actual VV reservations, so Mary: Please reserve a room 12:30-2:30 PDT
>> on Wednesday 4/11.
>>
>> I have confirmations from Jennifer and Phoebe. If others are
>> participating, please let me know who you are.
>>
>> Fred
>>
>>
>> -----Original Message-----
>> From: Jennifer Teig von Hoffman [mailto:jtvh at bu.edu]
>> Sent: Monday, April 09, 2001 7:06 AM
>> To: Raquell M. Holmes
>> Cc: Fred Videon; gilbert at eng.auburn.edu; roscoe at bu.edu;
>> p-lenear at uiuc.edu; Rodney Prieto; ag-tech at mcs.anl.gov; roscoe at bu.edu;
>> taylor at nile.ece.nwu.edu
>> Subject: RE: April 13th Meeting
>>
>>
>> Thanks Raquell; that's very helpful. I'm looking forward to working with
>> everybody on this meeting -- it's a great use of the AG. Below are a few
>> more things we need.
>>
>> BTW, I'm leaving ag-tech on the CC list only because I'm not certain of
>> the list of participating sites, or the appropriate technical contacts
>> for these sites. In general, ag-tech does not need to be cc'ed on mail
>> regarding specific event preparations (unless the majority of AG sites
>> are
>> affected by the event).
>>
>> More stuff we need to prepare:
>>
>> * Since at least one new node is participating, I'd recommend all
>> operators arrive at their nodes 60 minutes before the event begins.
>> Also,
>> when the agenda is finalized please keep in mind that operators need
>> breaks from time to time, both for any technical fixes which need to be
>> put in place and for personal needs (say, a 10-minute break every 2
>> hours).
>>
>> * It would be very helpful to know the order of the powerpoint
>> presentations; as long as we've got that information before the meeting
>> starts, things should go reasonably smoothly. Also, one site needs to
>> provide the PowerPoint server (the PPT master will rotate from site to
>> site depending on where the presenter is). BU can provide the PPT server
>> if desired.
>>
>> * We need a sense of how fault-tolerant the meeting is. If there are
>> serious network problems, would it be acceptable to the group if we
>> needed
>> to break for five minutes while affected sites switch to a network
>> bridge?
>> If not, we'll need a conference call set up for us to use as a backup
>> audio solution.
>>
>> * We need confirmation of which sites are participating. Here's my
>> understanding:
>>
>> * University of Washington
>> * University of Illinois at Urbana-Champaign (CS dept node)
>> * Boston University
>> * Argonne
>> * possibly DC (I assume that's ACCESS)
>>
>> For each of these sites, we need to know who the technical contact is.
>> Also, I assume somebody's talking to Tom Coffin about whether the
>> ACCESS-DC node is availabile; I'm aware they were having some trouble
>> with
>> their audio last week.
>>
>> * We need to finalize the date and time for our test session, make sure
>> that all participating sites are available and planning to attend, and
>> make sure a Virtual Venue room is reserved. I'm guessing from some
>> earlier
>> mails that Fred's taking care of this?
>>
>> * Since there's at least one new site participating in the meeting, I
>> want
>> to underscore the importance of using the MUD as a communications
>> backchannel during the event. All operators should be on the Venues MUD
>> during the test session and the actual event. A MUD client connects to
>> the
>> appropriate room in the Venues MUD on the AG display machine during
>> normal
>> operations; all operators should watch that MUD throughout the event for
>> communications from other operators.
>>
>> - Jennifer
>>
>> On Sun, 8 Apr 2001, Raquell M. Holmes wrote:
>>
>> > For the agenda, there will primarily be presentations with a round of
>> > discussions towards the end of the day. People will have powerpoint
>> > presentations which we are collecting and will have available for
>> download
>> > from a site that will be set up on Monday.
>> >
>> > Is there more that you need to know for the technical preparations?
>> >
>> > At 04:35 PM 4/6/01 -0400, Jennifer Teig von Hoffman wrote:
>> > >Fred,
>> > >
>> > >I've put this test session on my calendar for 12:30 - 2:30PM PDT
>> (3:30 -
>> > >5:30 PM EDT). Thank you for organizing this.
>> > >
>> > >I hope that somebody on the organizing committee can provide an
>> agenda
>> > >soon, so we can determine what technical preparations are necessary
>> (and
>> > >therefore what we need to test during the cruise in addition to basic
>> > >audio and video).
>> > >
>> > >- Jennifer
>> > >
>> > >On Fri, 6 Apr 2001 fred at cs.washington.edu wrote:
>> > >
>> > >> I second the proposal for a test, especially since this will be our
>> > >> first ever attempt to host a "real" AG event. The space here is
>> also a
>> > >> conference room that tends to get fully booked, so I should reserve
>> a
>> > >> time for testing right away.
>> > >>
>> > >> I'll propose Wednesday between 12:30 and 2:30 PDT. Other times,
>> > >> particularly on Tuesday and Wednesday are still available if I move
>> > >> fast. I also set aside one hour prior to the meeting 8-9am PDT,
>> but I
>> > >> prefer to have tested before then.
>> > >>
>> > >> Fred
>> > >>
>> > >> -----Original Message-----
>> > >> From: Juan E. Gilbert [mailto:gilbert at eng.auburn.edu]
>> > >> Sent: Friday, April 06, 2001 11:57 AM
>> > >> To: Fred Videon
>> > >> Cc: jtvh at bu.edu; roscoe at bu.edu; raquell at bu.edu; p-lenear at uiuc.edu;
>> > >> Rodney Prieto; ag-tech at mcs.anl.gov; Roscoe Giles; Raquell M.
>> Holmes;
>> > >> Valerie Taylor
>> > >> Subject: April 13th Meeting
>> > >>
>> > >>
>> > >> Fred,
>> > >>
>> > >> I sent an earlier email with a typo in it. The scheduled meeting
>> time
>> > >> is
>> > >> 9am - 1pm PT. It has been requested that we extend the meeting my
>> 1
>> > >> hour,
>> > >> 9am - 2pm PT, if possible.
>> > >>
>> > >> I also agree that a test would be beneficial. If possible, Fred,
>> let
>> > >> everyone know good test dates and times.
>> > >>
>> > >>
>> > >> Thank you all for your assistance,
>> > >>
>> > >> --
>> > >> Juan E. Gilbert, Ph.D.
>> > >> Auburn University
>> > >> Department of Computer Science and Software Engineering
>> > >> 107 Dunstan Hall
>> > >> Auburn, AL 36849-5347
>> > >> gilbert at eng.auburn.edu
>> > >> http://www.eng.auburn.edu/~gilbert/
>> > >>
>> > >>
>> > >
>> >
>>
>>
>>
>>
>
>
>
___________________________________________________________
Tom Coffin .......................... tcoffin at ncsa.uiuc.edu
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