[AG-TECH] RE: April 13th Meeting
Jennifer Teig von Hoffman
jtvh at bu.edu
Tue Apr 10 07:44:13 CDT 2001
Fred, thanks for reserving the room.
Since (I think) Roscoe's the chair of this meeting, and (I think) he'll be
at BU, it's been pointed out to me this morning that I should take care of
the technical preparations for this meeting. My apologies for not
stepping in sooner. So. . . I will prepare and distribute an agenda for
the test cruise, and need to hammer away at a couple points again (and
Roscoe or anybody from IAAEC, I need your help here):
* We need to know which AG sites are participating, and we need all these
sites to participate in the test cruise tomorrow. The sites which I've
heard may be participating are:
* University of Washington
Technical contact: fred at cs.washington.edu
* University of Illinois at Urbana-Champaign (CS dept node)
Technical contact: p-lenear at cs.uiuc.edu
* Boston University
Technical contact: jtvh at bu.edu
* Argonne
Technical contact: ???
* possibly DC (I assume that's ACCESS)
Technical contact: tcoffin at ncsa.uiuc.edu)
Roscoe: is this the full list of participating sites?
Argonne and Tom Coffin: are you available for tomorrow's test cruise,
12:30 - 2:30 PDT (3:30 - 5:30 EDT)?
* I know somebody (I believe it was Raquell?) is putting together a web
page with links to all the powerpoint files. When that's ready, please
send me the URL. I'll test the files to make sure they aren't using any
PPT features which are not supported in dppt.
I haven't heard any response regarding how fault-tolerant this meeting
is, so I'll assume we need telephone back-up. I'll arrange a telephone
conference call for this purpose. All participating sites must have their
Gentners appropriately configured for switching among the net, telco, and
bridge pre-sets before the test cruise; we'll rehearse this switching
during the cruise.
- Jennifer
On Mon, 9 Apr 2001 fred at cs.washington.edu wrote:
> This is to confirm that a test will take place on 4/11 in preparation
> for the 4/13 meeting.
>
> I gather that there's somebody on the list named Mary who does the
> actual VV reservations, so Mary: Please reserve a room 12:30-2:30 PDT
> on Wednesday 4/11.
>
> I have confirmations from Jennifer and Phoebe. If others are
> participating, please let me know who you are.
>
> Fred
>
>
> -----Original Message-----
> From: Jennifer Teig von Hoffman [mailto:jtvh at bu.edu]
> Sent: Monday, April 09, 2001 7:06 AM
> To: Raquell M. Holmes
> Cc: Fred Videon; gilbert at eng.auburn.edu; roscoe at bu.edu;
> p-lenear at uiuc.edu; Rodney Prieto; ag-tech at mcs.anl.gov; roscoe at bu.edu;
> taylor at nile.ece.nwu.edu
> Subject: RE: April 13th Meeting
>
>
> Thanks Raquell; that's very helpful. I'm looking forward to working with
> everybody on this meeting -- it's a great use of the AG. Below are a few
> more things we need.
>
> BTW, I'm leaving ag-tech on the CC list only because I'm not certain of
> the list of participating sites, or the appropriate technical contacts
> for these sites. In general, ag-tech does not need to be cc'ed on mail
> regarding specific event preparations (unless the majority of AG sites
> are
> affected by the event).
>
> More stuff we need to prepare:
>
> * Since at least one new node is participating, I'd recommend all
> operators arrive at their nodes 60 minutes before the event begins.
> Also,
> when the agenda is finalized please keep in mind that operators need
> breaks from time to time, both for any technical fixes which need to be
> put in place and for personal needs (say, a 10-minute break every 2
> hours).
>
> * It would be very helpful to know the order of the powerpoint
> presentations; as long as we've got that information before the meeting
> starts, things should go reasonably smoothly. Also, one site needs to
> provide the PowerPoint server (the PPT master will rotate from site to
> site depending on where the presenter is). BU can provide the PPT server
> if desired.
>
> * We need a sense of how fault-tolerant the meeting is. If there are
> serious network problems, would it be acceptable to the group if we
> needed
> to break for five minutes while affected sites switch to a network
> bridge?
> If not, we'll need a conference call set up for us to use as a backup
> audio solution.
>
> * We need confirmation of which sites are participating. Here's my
> understanding:
>
> * University of Washington
> * University of Illinois at Urbana-Champaign (CS dept node)
> * Boston University
> * Argonne
> * possibly DC (I assume that's ACCESS)
>
> For each of these sites, we need to know who the technical contact is.
> Also, I assume somebody's talking to Tom Coffin about whether the
> ACCESS-DC node is availabile; I'm aware they were having some trouble
> with
> their audio last week.
>
> * We need to finalize the date and time for our test session, make sure
> that all participating sites are available and planning to attend, and
> make sure a Virtual Venue room is reserved. I'm guessing from some
> earlier
> mails that Fred's taking care of this?
>
> * Since there's at least one new site participating in the meeting, I
> want
> to underscore the importance of using the MUD as a communications
> backchannel during the event. All operators should be on the Venues MUD
> during the test session and the actual event. A MUD client connects to
> the
> appropriate room in the Venues MUD on the AG display machine during
> normal
> operations; all operators should watch that MUD throughout the event for
> communications from other operators.
>
> - Jennifer
>
> On Sun, 8 Apr 2001, Raquell M. Holmes wrote:
>
> > For the agenda, there will primarily be presentations with a round of
> > discussions towards the end of the day. People will have powerpoint
> > presentations which we are collecting and will have available for
> download
> > from a site that will be set up on Monday.
> >
> > Is there more that you need to know for the technical preparations?
> >
> > At 04:35 PM 4/6/01 -0400, Jennifer Teig von Hoffman wrote:
> > >Fred,
> > >
> > >I've put this test session on my calendar for 12:30 - 2:30PM PDT
> (3:30 -
> > >5:30 PM EDT). Thank you for organizing this.
> > >
> > >I hope that somebody on the organizing committee can provide an
> agenda
> > >soon, so we can determine what technical preparations are necessary
> (and
> > >therefore what we need to test during the cruise in addition to basic
> > >audio and video).
> > >
> > >- Jennifer
> > >
> > >On Fri, 6 Apr 2001 fred at cs.washington.edu wrote:
> > >
> > >> I second the proposal for a test, especially since this will be our
> > >> first ever attempt to host a "real" AG event. The space here is
> also a
> > >> conference room that tends to get fully booked, so I should reserve
> a
> > >> time for testing right away.
> > >>
> > >> I'll propose Wednesday between 12:30 and 2:30 PDT. Other times,
> > >> particularly on Tuesday and Wednesday are still available if I move
> > >> fast. I also set aside one hour prior to the meeting 8-9am PDT,
> but I
> > >> prefer to have tested before then.
> > >>
> > >> Fred
> > >>
> > >> -----Original Message-----
> > >> From: Juan E. Gilbert [mailto:gilbert at eng.auburn.edu]
> > >> Sent: Friday, April 06, 2001 11:57 AM
> > >> To: Fred Videon
> > >> Cc: jtvh at bu.edu; roscoe at bu.edu; raquell at bu.edu; p-lenear at uiuc.edu;
> > >> Rodney Prieto; ag-tech at mcs.anl.gov; Roscoe Giles; Raquell M.
> Holmes;
> > >> Valerie Taylor
> > >> Subject: April 13th Meeting
> > >>
> > >>
> > >> Fred,
> > >>
> > >> I sent an earlier email with a typo in it. The scheduled meeting
> time
> > >> is
> > >> 9am - 1pm PT. It has been requested that we extend the meeting my
> 1
> > >> hour,
> > >> 9am - 2pm PT, if possible.
> > >>
> > >> I also agree that a test would be beneficial. If possible, Fred,
> let
> > >> everyone know good test dates and times.
> > >>
> > >>
> > >> Thank you all for your assistance,
> > >>
> > >> --
> > >> Juan E. Gilbert, Ph.D.
> > >> Auburn University
> > >> Department of Computer Science and Software Engineering
> > >> 107 Dunstan Hall
> > >> Auburn, AL 36849-5347
> > >> gilbert at eng.auburn.edu
> > >> http://www.eng.auburn.edu/~gilbert/
> > >>
> > >>
> > >
> >
>
>
>
>
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