[AG-TECH] Access Grid Retreat 2007: Important Dates

Wed Apr 11 15:41:24 CDT 2007

A few clarifications here:

- The hotel apparently has a problem in their reservation system.  When I've
spoken with them, they've tried to be helpful.  I've been assured today that
there are still rooms available, so if you had problems before, please 
try now.
The current suggestion is that you ask for 'inhouse registration' when 
trying
to book your reservation.  The website is probably not the place to go for
right now.

- Contracting a room block with a hotel requires estimation of the number
of rooms you think you'll use, since the contract typically requires 
payment
for rooms that go unbooked.  This arrangement prevents us from contracting
for way more rooms and way more days than we think we need.  I wish this
wasn't true, but it is.  On a positive note, if you ask the hotel to 
honor the
group rate for days outside the retreat dates, they might be willing to 
do so
(even if they previously told you they would not).

- Yes you are supposed to get confirmation of your registration.  I'll 
take that
up with you separately.

Tom

On 4/10/07 9:18 AM, Many Ayromlou wrote:
> Jason the hotel is pulling a fastone....or else Tom and the gang didn't consider out of towners when they made the deal....the online interface will only reserve with "special rates" for sunday-wednesday (checkin on sunday and checkout wednesday)....
>
> Anything other than that and the website refuses to process your request.....we phoned since we are driving and wanted to spend a couple of days looking around chicago....but at U$229 for the extra nights we decided to drive out halfway and stay somewhere else....
>
> Tom you guys should really have gotten the fixed rates for the whole week...a lot of people come from out of town and just can't travel out on wednesday.....
>
> Anyways....good luck....btw am I supposed to get a email confirmation for retreat registration...I faxed my stuff in (the complete form) but have not heard anything from UofC.
>
> TTYL
> Many
> Sent from my BlackBerry device on the Rogers Wireless Network  
>
> -----Original Message-----
> From: Jason Bell <j.bell at cqu.edu.au>
> Date: Tue, 10 Apr 2007 14:23:46 
> To:"Thomas D. Uram" <turam at mcs.anl.gov>,Jimmy Miklavcic <jimmy.miklavcic at utah.edu>
> Cc:ag-tech <ag-tech at mcs.anl.gov>
> Subject: RE: [AG-TECH] Access Grid Retreat 2007:  Important Dates
>
> Tom and All
>
> I just tried booking online using the online registration
> (https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=35611&
> hotelID=13720) and it tells me that there are no rooms available.
>
> I would like to book:
>
> 	Check In Date:	11/May/2007
> 	Number of Nights:	7
> 	
> Due to time zone differences and not being able to dial internationally,
> would someone confirm how I go about booking the Accommodation please.
>
> Should I just book online the normal way and mention the "group
> rate"????
>
> Thanks,
> Jason.
>
>
> -----Original Message-----
> From: Thomas D. Uram [mailto:turam at mcs.anl.gov] 
> Sent: Tuesday, 10 April 2007 8:52 AM
> To: Jimmy Miklavcic
> Cc: ag-tech
> Subject: Re: [AG-TECH] Access Grid Retreat 2007: Important Dates
>
>
> I've just spoken with the hotel and was assured that there are still
> rooms
> available for our event.  The number of rooms was limited and could
> run short, so I recommend that you contact the hotel soon if you are
> hoping to stay there at the reduced rate.  Be sure to mention that you
> are with the 'Access Grid Retreat' when booking.
>
> If you have any questions or problems, please let me know.
>
> Thanks,
> Tom
>
>
>
> On 4/9/07 5:00 PM, Jimmy Miklavcic wrote:
>   
>> So that everyone knows, I just called and the hotel is full. We'll
>>     
> have
>   
>> to look elsewhere.
>>
>> Jimmy
>>
>>  -- 
>> Jimmy Miklavcic 
>> Multimedia Specialist 
>> Jimmy.Miklavcic at utah.edu 
>>
>> UNIVERSITY OF UTAH 
>> CTR FOR HIGH PERFORM COMPUTING 
>> 155 SOUTH 1452 EAST RM 405 
>> SALT LAKE CITY, UT 84112-0190 
>>
>> Office: 801.585.9335 
>>  Fax: 801.585.5366 
>>
>> http://www.anotherlanguage.org 
>>
>>
>> -----Original Message-----
>> From: owner-ag-tech at mcs.anl.gov [mailto:owner-ag-tech at mcs.anl.gov] On
>> Behalf Of Thomas D. Uram
>> Sent: Monday, April 09, 2007 3:24 PM
>> To: ag-tech
>> Subject: [AG-TECH] Access Grid Retreat 2007: Important Dates
>>
>>
>>
>> The 2007 Access Grid Retreat is scheduled for May 14-16 at the
>>     
> Gleacher
>   
>> Center in Chicago, Illinois.  Two important dates are coming up
>>     
> relative
>   
>> to the retreat:
>>
>> - April 13, 2007:  Hotel Registration deadline Beyond this date, the
>> reduced rates for the Retreat will no longer be available.  See the
>> retreat page (address below) for more information about lodging.
>>
>> - April 23, 2007:  Retreat Registration deadline The last date for
>> registering for the Retreat itself is Monday, April 23.  Note that
>>     
> space
>   
>> at the retreat is limited, so early registration is recommended.  You
>> may register for the retreat by filling out this form:
>>
>>     
> http://www.mcs.anl.gov/fl/flevents/ag/agr07/registration/registration.ht
>   
>> ml
>>
>>
>> More information about the Retreat is available at the following page:
>>
>> http://www.accessgrid.org/retreat2007
>>
>> If you have any questions about the retreat, please direct them to the
>> Retreat Program Committee at agr2007 at accessgrid.org.
>>
>> Thanks,
>> Tom Uram
>>
>>
>>   
>>     
>
>   