[AG-TECH] RE: April 13th Meeting
Valerie Taylor
taylor at nile.ece.nwu.edu
Tue Apr 10 11:13:55 CDT 2001
The Distributed Rap Session is scheduled for this Thursday, 2:30-4pm,
EDT/1:30-3pm CDT. At this time, the rap session will consists of ACCESS,
BU and UNM. I am unable to attend the DRS this week due to a meeting in
CA. However, Bryant York will be running the Rap Session.
Thanks,
Valerie
----------------------------------------------------------------
Valerie Taylor Northwestern Univ.
taylor at ece.nwu.edu ECE Department
Associate Professor Evanston, IL 60208-3118
http://www.ece.nwu.edu/~taylor/ 847.467.1168 (voice)
847.467.4144 (fax)
On Tue, 10 Apr 2001, Tom Coffin wrote:
>
> I can try to make it to the test cruise
> I am a bit confused though - Isn't the rap session thursday?
> or is the 13th another meeting?
>
> btw - need info on attendees for either or both meetings.
>
> guess i can ask at the cruise
>
> ___________________________________________________________
> At 08:44 AM 4/10/2001 -0400, Jennifer Teig von Hoffman wrote:
> >Fred, thanks for reserving the room.
> >
> >Since (I think) Roscoe's the chair of this meeting, and (I think) he'll be
> >at BU, it's been pointed out to me this morning that I should take care of
> >the technical preparations for this meeting. My apologies for not
> >stepping in sooner. So. . . I will prepare and distribute an agenda for
> >the test cruise, and need to hammer away at a couple points again (and
> >Roscoe or anybody from IAAEC, I need your help here):
> >
> >* We need to know which AG sites are participating, and we need all these
> >sites to participate in the test cruise tomorrow. The sites which I've
> >heard may be participating are:
> >
> > * University of Washington
> > Technical contact: fred at cs.washington.edu
> > * University of Illinois at Urbana-Champaign (CS dept node)
> > Technical contact: p-lenear at cs.uiuc.edu
> > * Boston University
> > Technical contact: jtvh at bu.edu
> > * Argonne
> > Technical contact: ???
> > * possibly DC (I assume that's ACCESS)
> > Technical contact: tcoffin at ncsa.uiuc.edu)
> >
> >Roscoe: is this the full list of participating sites?
> >Argonne and Tom Coffin: are you available for tomorrow's test cruise,
> >12:30 - 2:30 PDT (3:30 - 5:30 EDT)?
> >
> >* I know somebody (I believe it was Raquell?) is putting together a web
> >page with links to all the powerpoint files. When that's ready, please
> >send me the URL. I'll test the files to make sure they aren't using any
> >PPT features which are not supported in dppt.
> >
> >I haven't heard any response regarding how fault-tolerant this meeting
> >is, so I'll assume we need telephone back-up. I'll arrange a telephone
> >conference call for this purpose. All participating sites must have their
> >Gentners appropriately configured for switching among the net, telco, and
> >bridge pre-sets before the test cruise; we'll rehearse this switching
> >during the cruise.
> >
> >- Jennifer
> >
> >On Mon, 9 Apr 2001 fred at cs.washington.edu wrote:
> >
> >> This is to confirm that a test will take place on 4/11 in preparation
> >> for the 4/13 meeting.
> >>
> >> I gather that there's somebody on the list named Mary who does the
> >> actual VV reservations, so Mary: Please reserve a room 12:30-2:30 PDT
> >> on Wednesday 4/11.
> >>
> >> I have confirmations from Jennifer and Phoebe. If others are
> >> participating, please let me know who you are.
> >>
> >> Fred
> >>
> >>
> >> -----Original Message-----
> >> From: Jennifer Teig von Hoffman [mailto:jtvh at bu.edu]
> >> Sent: Monday, April 09, 2001 7:06 AM
> >> To: Raquell M. Holmes
> >> Cc: Fred Videon; gilbert at eng.auburn.edu; roscoe at bu.edu;
> >> p-lenear at uiuc.edu; Rodney Prieto; ag-tech at mcs.anl.gov; roscoe at bu.edu;
> >> taylor at nile.ece.nwu.edu
> >> Subject: RE: April 13th Meeting
> >>
> >>
> >> Thanks Raquell; that's very helpful. I'm looking forward to working with
> >> everybody on this meeting -- it's a great use of the AG. Below are a few
> >> more things we need.
> >>
> >> BTW, I'm leaving ag-tech on the CC list only because I'm not certain of
> >> the list of participating sites, or the appropriate technical contacts
> >> for these sites. In general, ag-tech does not need to be cc'ed on mail
> >> regarding specific event preparations (unless the majority of AG sites
> >> are
> >> affected by the event).
> >>
> >> More stuff we need to prepare:
> >>
> >> * Since at least one new node is participating, I'd recommend all
> >> operators arrive at their nodes 60 minutes before the event begins.
> >> Also,
> >> when the agenda is finalized please keep in mind that operators need
> >> breaks from time to time, both for any technical fixes which need to be
> >> put in place and for personal needs (say, a 10-minute break every 2
> >> hours).
> >>
> >> * It would be very helpful to know the order of the powerpoint
> >> presentations; as long as we've got that information before the meeting
> >> starts, things should go reasonably smoothly. Also, one site needs to
> >> provide the PowerPoint server (the PPT master will rotate from site to
> >> site depending on where the presenter is). BU can provide the PPT server
> >> if desired.
> >>
> >> * We need a sense of how fault-tolerant the meeting is. If there are
> >> serious network problems, would it be acceptable to the group if we
> >> needed
> >> to break for five minutes while affected sites switch to a network
> >> bridge?
> >> If not, we'll need a conference call set up for us to use as a backup
> >> audio solution.
> >>
> >> * We need confirmation of which sites are participating. Here's my
> >> understanding:
> >>
> >> * University of Washington
> >> * University of Illinois at Urbana-Champaign (CS dept node)
> >> * Boston University
> >> * Argonne
> >> * possibly DC (I assume that's ACCESS)
> >>
> >> For each of these sites, we need to know who the technical contact is.
> >> Also, I assume somebody's talking to Tom Coffin about whether the
> >> ACCESS-DC node is availabile; I'm aware they were having some trouble
> >> with
> >> their audio last week.
> >>
> >> * We need to finalize the date and time for our test session, make sure
> >> that all participating sites are available and planning to attend, and
> >> make sure a Virtual Venue room is reserved. I'm guessing from some
> >> earlier
> >> mails that Fred's taking care of this?
> >>
> >> * Since there's at least one new site participating in the meeting, I
> >> want
> >> to underscore the importance of using the MUD as a communications
> >> backchannel during the event. All operators should be on the Venues MUD
> >> during the test session and the actual event. A MUD client connects to
> >> the
> >> appropriate room in the Venues MUD on the AG display machine during
> >> normal
> >> operations; all operators should watch that MUD throughout the event for
> >> communications from other operators.
> >>
> >> - Jennifer
> >>
> >> On Sun, 8 Apr 2001, Raquell M. Holmes wrote:
> >>
> >> > For the agenda, there will primarily be presentations with a round of
> >> > discussions towards the end of the day. People will have powerpoint
> >> > presentations which we are collecting and will have available for
> >> download
> >> > from a site that will be set up on Monday.
> >> >
> >> > Is there more that you need to know for the technical preparations?
> >> >
> >> > At 04:35 PM 4/6/01 -0400, Jennifer Teig von Hoffman wrote:
> >> > >Fred,
> >> > >
> >> > >I've put this test session on my calendar for 12:30 - 2:30PM PDT
> >> (3:30 -
> >> > >5:30 PM EDT). Thank you for organizing this.
> >> > >
> >> > >I hope that somebody on the organizing committee can provide an
> >> agenda
> >> > >soon, so we can determine what technical preparations are necessary
> >> (and
> >> > >therefore what we need to test during the cruise in addition to basic
> >> > >audio and video).
> >> > >
> >> > >- Jennifer
> >> > >
> >> > >On Fri, 6 Apr 2001 fred at cs.washington.edu wrote:
> >> > >
> >> > >> I second the proposal for a test, especially since this will be our
> >> > >> first ever attempt to host a "real" AG event. The space here is
> >> also a
> >> > >> conference room that tends to get fully booked, so I should reserve
> >> a
> >> > >> time for testing right away.
> >> > >>
> >> > >> I'll propose Wednesday between 12:30 and 2:30 PDT. Other times,
> >> > >> particularly on Tuesday and Wednesday are still available if I move
> >> > >> fast. I also set aside one hour prior to the meeting 8-9am PDT,
> >> but I
> >> > >> prefer to have tested before then.
> >> > >>
> >> > >> Fred
> >> > >>
> >> > >> -----Original Message-----
> >> > >> From: Juan E. Gilbert [mailto:gilbert at eng.auburn.edu]
> >> > >> Sent: Friday, April 06, 2001 11:57 AM
> >> > >> To: Fred Videon
> >> > >> Cc: jtvh at bu.edu; roscoe at bu.edu; raquell at bu.edu; p-lenear at uiuc.edu;
> >> > >> Rodney Prieto; ag-tech at mcs.anl.gov; Roscoe Giles; Raquell M.
> >> Holmes;
> >> > >> Valerie Taylor
> >> > >> Subject: April 13th Meeting
> >> > >>
> >> > >>
> >> > >> Fred,
> >> > >>
> >> > >> I sent an earlier email with a typo in it. The scheduled meeting
> >> time
> >> > >> is
> >> > >> 9am - 1pm PT. It has been requested that we extend the meeting my
> >> 1
> >> > >> hour,
> >> > >> 9am - 2pm PT, if possible.
> >> > >>
> >> > >> I also agree that a test would be beneficial. If possible, Fred,
> >> let
> >> > >> everyone know good test dates and times.
> >> > >>
> >> > >>
> >> > >> Thank you all for your assistance,
> >> > >>
> >> > >> --
> >> > >> Juan E. Gilbert, Ph.D.
> >> > >> Auburn University
> >> > >> Department of Computer Science and Software Engineering
> >> > >> 107 Dunstan Hall
> >> > >> Auburn, AL 36849-5347
> >> > >> gilbert at eng.auburn.edu
> >> > >> http://www.eng.auburn.edu/~gilbert/
> >> > >>
> >> > >>
> >> > >
> >> >
> >>
> >>
> >>
> >>
> >
> >
> >
>
>
> ___________________________________________________________
> Tom Coffin .......................... tcoffin at ncsa.uiuc.edu
>
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