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Dear AG Colleagues,<br>
<br>
It's with some risk that I append the following commercial blurb from
Adobe. My goal is<br>
*not* to act as a commercial flac, quite the opposite. I wonder if
anyone has experience<br>
with or thoughts about Adobe Connect (formerly, Macromedia Breeze). In
particular, I<br>
can envisage folks coming up to me and asking why we are bothering with
AG when they<br>
can use something like Connect (yes, it may be apples and oranges, but
you can bet we still<br>
get questions like this). It will likely be helpful for us all to
frame some good<br>
responses to questions like this, in advance. I look forward to your
comments!<br>
<br>
Cheers, Rick Rodgers<br>
-------- Original Message --------
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<tr>
<th align="right" nowrap="nowrap" valign="baseline">Subject: </th>
<td>Acrobat Insider #14: Enhance Online Collaboration with Shared
Reviews and Web Conferencing</td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">Date: </th>
<td>Thu, 25 Jan 2007 18:24:56 -0500</td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">From: </th>
<td>Cadalyst Magazine <a class="moz-txt-link-rfc2396E" href="mailto:info@cadalyst.com"><info@cadalyst.com></a></td>
</tr>
<tr>
<th align="right" nowrap="nowrap" valign="baseline">To: </th>
<td>Richard Rodgers <a class="moz-txt-link-rfc2396E" href="mailto:rodgers@nlm.nih.gov"><rodgers@nlm.nih.gov></a></td>
</tr>
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<title>Acrobat Insider: Acrobat 8 Professional enhances online
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<p class="MainHead">Come Together Right Now<br>
<span class="style17">Acrobat 8 Professional enhances online
collaboration with shared reviews and Web conferencing</span></p>
<p class="TextMain"><strong>by Michael Dakan</strong></p>
<p class="TextMain">In last month’s <i>Acrobat Insider</i> (<a
target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/774779/0/">Issue
#13</a>), we took a first look at the newest version of Adobe<sup>®</sup>
Acrobat<sup>®</sup> <font face="Verdana">—</font> Acrobat 8 <font
face="Verdana">Professional —</font> and learned about PDF Packages,
which make it easier than ever to combine multiple files into a single
PDF document. In this issue, we explore online collaboration.</p>
<p class="TextMain">With the release of Acrobat 8, Adobe has made
big strides toward improving and shortening the time lag inherent in
most forms of electronic collaboration among team members. In fact,
with Acrobat 8, you can <b>collaborate in real time and share reviews,
discussions, and decision-making instantaneously</b> thanks to the new
document Shared Review tools and the integration of Adobe Acrobat
Connect<font face="Verdana">™ software</font>.<br>
</p>
<p class="TextMain"><span class="style22"><font size="3">Saving
Time and Effort with Shared Reviews</font></span></p>
<p class="TextMain"> Previous versions of Acrobat offered an
email-based document review process (see <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/774779/0/"><i>
Acrobat Insider</i> #2</a>) in which all comments and markups are sent
via email back to the review initiator, who can then incorporate the
comments back into the original document. An updated version of the
file containing feedback and action items can be distributed and shared
with the other reviewers. This process can be fast and is certainly
better than the now-archaic exchange of paper copies and hand-drawn
red-line markups.</p>
<p class="TextMain"> But shared reviews in Acrobat 8 are even
faster. Comments and redlines can be stored in a common shared
location, and they appear right away along with the original documents
as soon as they are posted and another reviewer or team member looks at
the files. The review initiator doesn’t have to go through the extra
step of incorporating comments back into the originals before they can
be seen by others. This makes the process almost real-time (truly
real-time if both the initiator and reviewers happen to be online at
the same time). </p>
<p class="TextMain"> <br>
<img moz-do-not-send="true"
src="http://images.questex.com/Cadalyst/Insider/2007/AI14InsiderSetupShRev-crop.gif"
alt="Start a shared review by clicking the option on the Getting Started page or selecting the command on the Review & Comment menu."
border="0"></p>
<p class="figureCap">Start a shared review by clicking the option
on the Getting Started page or selecting the command on the Review
& Comment menu. This displays the Review & Comment page, shown
above.</p>
<p class="TextMain"> <br>
And shared reviews can save reviewers time as well. Because they can
see everyone else’s feedback, reviewers needn’t repeat comments and
markups if they see that another team member has already noted a
discrepancy or error. They can simply add a note concurring with a
previous comment or mention disagreements with previous comments to
foster further discussion.</p>
<p class="TextMain"> You can set up a shared review on a location
accessible to team members such as a shared network folder, a
SharePoint workspace, or a WebDAV server. To start a shared review,
choose the Review & Comment option on the Getting Started page or
use the command on the Review & Comment menu.<br>
</p>
<p class="TextMain"> <span class="style22"><font size="3">Web
Conferencing with Adobe Connect</font></span></p>
<p class="TextMain"> A really valuable and significant addition
to the Acrobat 8 family that offers readily available real-time
collaboration to Acrobat users is Adobe Acrobat Connect. Acrobat
Connect and Acrobat Connect Professional are re-branded versions of
Macromedia<sup>®</sup> Breeze<sup>®</sup>, which Adobe gained in its
merger with Macromedia. Adobe has lowered the price of admission to
Web-conferencing collaboration and brought the solution into the
Acrobat family of products. Connect is now integrated into the entire
Acrobat family, including the upcoming release of Adobe Reader<sup>®</sup>
8.</p>
<p class="TextMain"> <br>
<img moz-do-not-send="true"
src="http://images.questex.com/Cadalyst/Insider/2007/AI14InsiderStartMtg-crop.gif"
alt="In a Web meeting, you invite attendees to your personal meeting room, where you can share your computer screen or an application."
border="0"></p>
<p class="figureCap">In a Web meeting, you invite attendees to
your personal meeting room, where you can share your computer screen or
an application. You can also turn over control to an attendee to share
their screen, admit or deny others attempting to join your meeting, and
more. To start a meeting, use the Start Meeting page, shown above. </p>
<p class="TextMain"> </p>
<p class="TextMain"> <b>What is Acrobat Connect?<br>
</b>Connect is both a product and a service that can enable you
to share your screen or a specific application with team members and
clients. You can present designs, gather feedback, provide training and
support, and do almost anything you can do together in front of a
computer. </p>
<p class="TextMain"> <b>How does it work? </b><br>
To have your own personal Web meeting room, you just have to establish
an Adobe Connect account for a monthly or annual fee. Thereafter, you
have access to your own personal Web address for a meeting room that’s
available 24/7 with no prior setup necessary to reserve a meeting room
or pre-schedule a meeting. And Acrobat Connect uses the ubiquitous
Reader and Flash<sup>®</sup> Player, so your team members and clients
don't need any additional software or plug-ins. The address is readily
available at the click of a button for ad-hoc, spontaneous Web
conferencing to discuss a design or construction detail, specification
section, or project schedule. </p>
<p class="TextMain"> You can begin a Web conference while you’re
already on the phone with a client, consultant, colleague, or
contractor. Or you can prearrange a group meeting at your convenience.
You can also connect a webcam to your online session for more
personalized face-to-face meetings. Users can initiate an Acrobat
Connect Web meeting with just one click, or join in an ongoing meeting
at any time, using only a Web browser and Flash<sup>®</sup> Player
software. </p>
<p class="TextMain"> <br>
<img moz-do-not-send="true"
src="http://images.questex.com/Cadalyst/Insider/2007/AI14InsiderStartMtgFrAcro.gif"
alt="Start an Acrobat Connect meeting by clicking the Start Meeting button on the Acrobat toolbar."
border="0"></p>
<p class="figureCap">You can start an Acrobat Connect meeting
from within Acrobat or any Microsoft Office application by clicking the
Start Meeting button on the Acrobat toolbar.<br>
</p>
<p class="TextMain"> <b>Is it expensive? </b><br>
When I was doing a lot of software training and support consulting for
architectural firms, Acrobat Connect could have saved me and my clients
considerable time and travel expense for meetings, training sessions,
ongoing lunch-time seminars, and more. A basic Acrobat Connect account
costs only $39 per month or $395 per year. That’s less than an hour
per month of billable time, or less than a single plane ticket per year
for an out-of-town on-site meeting. For this price, you get your own
private Web meeting room with capacity for 15 participants at once, a
whiteboard, a chat window, a notes window, screen or application
sharing, and integrated video. This is all hosted on Adobe servers, so
there’s no user IT or network administration expense. And because
Connect is easy to set up and use, there’s minimal user training. (For
more information on Connect, including pricing, visit the <a
target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/804158/0/">Adobe
Connect website</a>.)</p>
<p class="TextMain"> If you plan to host larger Web meetings or
want more customization options, Adobe offers <b> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/804159/0/">
Acrobat Connect Professional</a></b>, the enterprise-level scalable
version of Connect. It includes an unlimited number of meeting rooms
with a capacity of up to 2500 participants at a time, integrated audio
and VoIP (Voice over Internet Protocol), the ability to record sessions
for on-demand playback, custom window layouts, and a custom
collaboration application software developer kit (SDK). Connect
Professional can be hosted by Adobe or licensed and hosted on your own
Web servers.</p>
<p class="TextMain"> I think the integration of Acrobat Connect
with Acrobat 8 is one of the most exciting and cost-effective new
features to appear in recent upgrades to the Adobe Acrobat family of
products. You will undoubtedly find many ways to quickly get a payback
on the modest investment and minimal setup. <br>
</p>
<p class="TextMain">
__________________________________________________________<br>
<br>
<span class="style10"><a name="1"></a>Tips and Tricks </span> <br>
<br>
<b>Converting DWG files to PDF format without AutoCAD</b><br>
Using Adobe Acrobat 8 Professional, you can convert AutoCAD<sup>®</sup>
DWG files to Acrobat PDF files from a workstation that doesn’t have
AutoCAD installed. You can do this one at a time by dragging and
dropping each DWG file into Acrobat Professional. Or you can select
multiple DWG files at once, select Combine supported files in Acrobat,
and directly create a merged PDF file or a PDF Package from your
selected DWGs. </p>
<p class="TextMain"> A limitation to this functionality is
AutoCAD ARX (AutoCAD Runtime Extension) applications, such as Autodesk<sup>®</sup>
Architectural Desktop, which must be running in AutoCAD to properly
display the ARX objects. To convert these types of files without the
ARX application, you can save the files to straight AutoCAD files, such
as R14 format, which converts ARX objects to AutoCAD primitives.</p>
<p class="style8">__________________________________________________________</p>
<p class="TextMain"><span class="Ahed"><strong>About the Author </strong></span><br>
<em>Michael L. Dakan, AIA, is an architect, author and
independent AEC technology consultant. Twice monthly he writes </em>Cadalyst's
<a href="http://listmgr.questex.com/t/2330396/44740303/544729/0/"
target="_blank">AEC Tech News</a> <em>e-mail newsletter. Contact him
at <a href="mailto:michael.dakan@cadalyst.com">michael.dakan@cadalyst.com</a>.</em>
</p>
<p class="TextMain"> </p>
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<p class="detailsText"> For a full list of <a
target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/722077/0/">features
and system requirements for Adobe Acrobat 8.0</a>, visit the Adobe Web
site. Windows<sup>®</sup> 2000 with Service Pack 2, Windows<sup>®</sup>
XP Professional or Home Edition, or Windows XP Tablet PC Edition is
required for use with Adobe Acrobat 8.0. Adobe Acrobat 8.0 Professional
for Windows, available on CD-ROM or by download, is US$449**.</p>
<p class="detailsText"> <br>
For a full list of <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/798432/0/">features
and system requirements for Acrobat 3D</a>, visit the Adobe Web site.
Windows 2000 with Service Pack 2, Windows XP Professional or Home
Edition, or Windows XP Tablet PC Edition is required for use with
Acrobat 3D. Acrobat 3D for Windows, available on CD-ROM or by download,
is $995.**</p>
<p class="detailsText"> <br>
</p>
<p class="detailsText"> For a full list of <a
target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/804160/0/">
features and system requirements for Acrobat Connect</a>, visit the
Adobe Web site. Service subscription, broadband internet connection,
and an approved Web browser and Adobe Flash Player version are
required. Use subject to a separate Service Agreement. Service
available for $39** monthly or $395** annually.</p>
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<p class="date">JANUARY 2007</p>
<p class="ColText"> </p>
<p class="ColHead">IN THIS ISSUE </p>
<p class="ColText">Using shared reviews and Acrobat Connect
to make online collaboration with Acrobat 8 software easier than ever.<br>
</p>
<p class="ColText"> <span class="horizrules"> ___________________</span>
</p>
<p class="ColHead"> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/804161/0/"> VIEW
AN ONDEMAND ESEMINAR</a></p>
<p class="ColText">Experience the power of Adobe Acrobat 8
Professional by viewing this <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/804161/0/">
60-minute onDemand eSeminar</a> designed for AEC professionals. </p>
<p> <span class="horizrules"> ___________________</span> </p>
<p class="ColHead"><a
href="mailto:editors@cadalyst.com?subject=Acrobat%20Insider%20Tip">SUBMIT
A TIP</a> </p>
<p class="ColText">At <i>Cadalyst</i>, we welcome your
tips for AEC-specific uses of Acrobat 8 Professional. If your tip is
published, you'll receive a <em>Cadalyst</em> t-shirt.*<br>
<br>
<span class="horizrules">___________________</span> </p>
<p class="ColHead"><a
href="mailto:editors@cadalyst.com?subject=Request%20for%20Acrobat%20Insider%20">REQUEST
A TIP </a> </p>
<p class="ColText">Have a question about Adobe Acrobat 8? A
suggestion for a future edition of <em>Acrobat Insider</em>? Send it
in; we'll address the most popular requests in upcoming issues. <br>
<span class="horizrules">___________________</span> </p>
<p class="ColHead"> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/763355/0/">LEARN
MORE</a> </p>
<p class="ColText">Find
out more about how the Adobe Acrobat family of products can streamline
processes, help improve document security and more at the Adobe <a
href="http://listmgr.questex.com/t/2330396/44740303/763355/0/"
target="_blank">AEC Web site</a>. <br>
<span class="style7">___________________</span> </p>
<p class="ColText"> <span class="horizrules">___________________</span>
</p>
</td>
</tr>
<tr>
<td>
<p class="ColHead"> EXPERIENCE ACROBAT 8 & CONNECT</p>
<p class="ColText">Watch two new interactive demos from
Adobe:<br>
</p>
<p class="ColText">Learn how Acrobat 8 Professional can
help you <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/798241/0/">communicate
and collaborate with confidence</a>. </p>
<p class="ColText"> </p>
<p class="ColText">See how Acrobat Connect makes <a
target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/804162/0/"> web
conferencing easy</a>. </p>
<p class="ColText"> </p>
<p class="ColText">(Requires a high-speed connection.)</p>
<div align="center"> <span class="horizrules">___________________</span>
</div>
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<p class="ColHead" align="left">GET MORE OUT OF<font
color="#ff0000"><b> ACROBAT! </b></font> </p>
<p class="ColText" align="left">Bookmark <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/790153/0/">
AcrobatUsers.com</a> and benefit from the insights and opinions of
leading Acrobat and PDF experts.</p>
<p class="ColText" align="left"> </p>
<p class="ColText" align="left">And don't miss the <a
href="http://listmgr.questex.com/t/2330396/44740303/798242/0/">Acrobat
for AEC blog</a>. Product Manager Michael Folkers discusses how to
solve real-world workflow problems using Acrobat.</p>
<p class="ColText" align="left"> <span class="horizrules">___________________</span>
</p>
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<p class="ColHead"> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/789467/0/"> <img
moz-do-not-send="true"
src="http://images.questex.com/Cadalyst/Insider/2006/cadalyst-adobeezine3.gif"
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<p class="ColHead"> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/789467/0/">ACROBAT
TIPS & TRICKS EBOOK</a></p>
</div>
<div align="left">
<p class="ColText">Get all of the first 10 issues of <i>Acrobat
Insider for AEC Professionals</i> in the complimentary <i>Acrobat
Insider eBook!</i> (Registration required)</p>
</div>
<div align="center"> <span class="horizrules">___________________</span>
</div>
<p class="ColHead">ACROBAT 3D </p>
<p class="ColText">Learn more about <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/782401/0/">Acrobat
3D</a>. Enrich collaboration by enabling extended teams to more
securely and reliably communicate 3D design intent. <br>
</p>
<p class="ColText">Download the latest whitepaper about <a
target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/790152/0/">how
Acrobat 3D powers collaboration.</a></p>
<div align="center"> <span class="horizrules">___________________</span>
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<p class="ColHead"> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/790154/0/"> RECENT
ADOBE AWARDS</a><br>
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<p class="ColText"> <a target="_blank"
href="http://listmgr.questex.com/t/2330396/44740303/790154/0/"> <img
moz-do-not-send="true"
src="http://images.questex.com/Cadalyst/Insider/2006/2006_winner.gif"
alt="Acrobat 7.0 Professional wins 2006 CODiE award" border="0"></a></p>
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<p class="trademarktext">*Supplies are limited. Limited to one
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only. Applicable local sales tax and shipping may apply.<br>
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